School Policies and Procedures

Absences

PARENTS: If your child is absent or will be absent from school, please inform the school by one of the following methods:

  1. Send a note to your child's teacher with a sibling or neighbor child.
  2. Call the school office (421-4280 ext. 222) before 7:30am and leave a message on the school's attendance mailbox. Please speak clearly and slowly and provide the following information:
        - Child's name (spell the last name)
        - Child's homeroom number and teacher's name
        - Day(s) your child is expected to be absent
  3. If the first two options are not possible, please send a note with your child when he/she returns to school.

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Early Dismissal

PARENTS: If it is necessary for parents to have a child dismissed early from school, the following is required:

  1. Send a signed note to the office explaining the reason for the request for early dismissal. The note must be brought to the office before the start of the school day. A student WILL NOT be released on his/her word alone, nor permitted to leave school without a parent or guardian.
  2. A parent or guardian authorized to pick up the child must come into the office to sign the "EARLY DISMISSAL REGISTER". The student will be given the official DOE "Student Pass" before leaving campus.

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Geographic Exceptions

The determination for granting requests for Geographic Exceptions (GE) is based on space availability. Once we have reached capacity, GE requests will be put on a WAIT LIST in the order that they are received.
If you have recently moved out of our district, you must complete and submit a GE request form for your child. Failure to do so may result in the immediate release of your child.

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School Health Requirements for All New Students (All Grades)

Hawai'i State Law requires that all students meet the immunization and physical examination requirements before entering school. Immunizations and a current physical examination is to be completed by the time of school registration. If this is not possible, a doctor's statement with the date and time of a scheduled appointment is sufficient proof for school registration. Parents may request an exemption to the immunization requirements in writing on the basis of health or religious tenets and practices. However, a tuberculosis clearance is required to be completed before a child can enter school. This means that a Mantoux tuberculin test must be taken, and the results read and signed by a physician within one year of school entry. The State Department of Health's goal is to have a fully immunized student population to protect our children from deadly childhood diseases.

All health requirements should be recorded on a Health Form (Form 14). Your doctor will provide you with a Form 14 and he/she will complete this form for your child. You should make an appointment with your doctor as soon as possible.

Please make certain that your child has the following:

  1. A Mantoux tuberculin test within one year of school entry date. Your child will not be able to start on the first day of school without proof of freedom from tuberculosis.
  2. A physical examination within one year of school entry date.
  3. The complete series of required immunizations.

Additional information can be found at the Hawaii Department of Health Immunization webpage http://hawaii.gov/health/Immunization/SHR.html

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Health Room

We have the services of a full-time Health Aide available in our Health Room which is adjacent to the school office. For the health and safety of your child and those around him/her, we ask that you keep a child who is sick or who is running a fever at home. Any child with a fever of 100 degrees or higher will be sent home. Also, any child with head lice will be sent home. Should your child become ill or injured in school, the health aide will administer immediate, basic first-aid and assess the student's need for further care. If needed, the health aide will notify you by phone to inform you of your child's situation. In the event that your child requires further care, you or your designated contact will have to come to school and pick up your child. The designated contact must be listed on the family card. No student will be allowed to walk home alone. For the welfare of an ill or injured child who requires immediate care, it is critical that we have CURRENT contact information. PLEASE UPDATE ANY CHANGES IN WRITING IMMEDIATELY.

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Parent Visitors

We welcome and encourage parents to be an active part of their children's education. We are also concerned about minimizing disruptions to the classes.
Therefore, for the safety of our students and as required by State law, please report to the office first to sign in and pick up a "Visitor's Pass" before going to the classroom.

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School Meals Purchase Plan

AES uses an automated meal tracking system (Meal Tracker) that tracks our daily meal counts. The system counts the number of meals (breakfast and lunch), taken daily, as well as the money collected. This system will not allow us to enter loans. Therefore, it is important that students and parents be aware of and responsible for their account balances.

Deposits are on a CASH ONLY basis. Please deposit only what your child needs. This is to minimize refunds when a student leaves our school.

Deposits can be made in the office from 7:30 a.m. to 3:30 p.m. Complete the form, and give the form and cash deposit to an office staff. The office staff will verify the deposit by dating and initialing the amount received. Please allow two business days to credit your child's Meal Tracker account.

If your child receives free or reduced meals, be aware that you must reapply when school starts in July. Your child will be given a thirty (30) day grace period for application approval. If your application is not submitted and approved by August 30, 2013, you will be required to pay the full amount for meals beginning August 29th, or until your application is approved. Therefore, we strongly urge everyone to submit the "2012-2013 HOUSEHOLD APPLICATION FOR FREE AND REDUCED-PRICED MEAL BENEFITS" right away. Please submit your application before August 15, 2013. During the thirty day grace period your child will continue to receive free or reduced meals.

If you have any questions, please call our office at 421-4280 between 8:30a.m. and 1:00p.m.

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School Meal Prices

School meal prices are as follows:

Breakfast
Student Price $1.00
Reduced Student Price .30
Adult Price 2.20
2nd Student Breakfast 2.20
Milk .50

Lunch
Student Price $2.25
Reduced Student Price .40
Adult Price 5.00
2nd Student Entrée 1.85
2nd Student Lunch 5.00
Milk .50

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School Lunch Loan Policy

The federally subsidized National School Meals Program and the Meal Tracker program do not accept lunch loans. Aliamanu Elementary School has established our own School Lunch Loan Policy. If your child's account is at a ZERO balance, a Loan Slip will be issued and sent home with the student to be repaid on the next school day. Students with three or more outstanding loans will be referred to the Vice Principal and will be required to bring home lunch until money is deposited into their Meal Tracker account.

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Registration

Registration for new students is ongoing throughout the school year. The hours of registration are from 8:30 am - 11:30 am and 1:30 pm to 3:00 pm daily. Students transferring from another DOE school or a private school in Hawaii must present a certificate of release from the previous school. Students transferring from a school outside of Hawaii must provide the child's birth certificate or passport, report card, and/or transfer documents from the previous school and the name and address of that school.

Information Needed to Register

  1. Birth Certificate
  2. Health Records (Form 14: physical examination with complete series of required immunizations & tuberculosis clearance). Students must have the tuberculosis clearance or they will NOT be permitted to enter school on the first day. For more information visit the Hawaii Department of Health Immunization webpage at http://hawaii.gov/health/Immunization/SHR.html or call the Hawaii Immunization Program at 586-8332.
  3. Student certified release or last report card and/or transfer documents from previous school (name and address of school).
  4. Proof of current local address (electric, telephone and/or cable bills, and/or housing/rental agreements accepted).

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School Uniform Policy

All AES students will be expected to meet the school dress code criteria effective the first day of school. Students will wear a uniform shirt, and adhere to the specific criteria for bottoms, footwear, and outer wear. This policy applies at all times on campus, buses, field trips, and other school sponsored activities. UNIFORMS ARE A POSITIVE CONTRIBUTING FACTOR TO IMPROVE SCHOOL SAFETY, AND FOCUS STUDENT CREATIVITY ON LEARNING AND ACHIEVEMENT.

Uniform Tops:

  1. Uniform shirts as provided by the school uniform vendor.
  2. Undershirts must be plain white, blue, or another uniform shirt.
  3. Shirts must not extend below bottoms.
  4. No altered shirts (sleeves cut off, tie-dyed, written on, knotted, etc.)

Uniform Bottoms:

  1. Solid bottom colors are black, navy, royal, denim blue, khaki, gray, and white.
  2. Student will purchase bottoms from the store of their choice.
  3. Shorts must have an inseam of at least 4".
  4. Skirts or skorts must be no more than 3" above the knee.
  5. No tattered, torn, baggy, oversized and see-through pants, shorts, or skirts.
  6. No loose or hanging belts or chains.
  7. No wearing of pants, shorts, or skirts low on the hip to reveal underwear.

Outwear:

  1. Solid outerwear top colors are royal, navy, black, denim blue, white & gray.
  2. Solid colored jackets, sweatshirts, sweaters, or windbreakers may be worn over a uniform shirt.
  3. Flannel or oversized shirts may not be worn as outerwear.

School Uniform Company Information:

Kula Threads
2016 Colburn St.
Honolulu, HI 96819
Phone: 847-6600
Website: www.kulathreads.com

Click Here to Order Aliamanu Elementary School Uniforms Online
Aliamanu Elementary School Uniforms

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Student Transfers

In the event that your child transfers to another school, please send a written notice ot the office at least five (5) days before the student's last day at our school. If possible, please include your new home address or destination, and the name of the new school. This will allow sufficient time for our office staff to gather the necessary information, prepare the required "Release Forms" and have it ready for you when your child leaves.

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Tardiness

Every effort should be made to be in school on time. The first bell rings at 7:45 am. The TARDY bell rings at 7:55 am. A student arriving at school any time after 7:55 am is considered late and must report to the school office for a "Tardy & Admittance Slip" before reporting to class.
PARENTS: Please send a note with your child stating the reason for his/her tardiness. Students who are continuously tardy will be referred to the Vice-Principal for disciplinary action.

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Updating Student Information

For the health and safety of your child, it is critical that we have current contact information on file in both the School Office and the Health Room. This is especially so in the event of an emergency. Please notify the school in writing IMMEDIATELY for any changes in home address, home and/or cell telephone numbers, place of employment, business telephone number, adult(s) authorized to pick up your child and any other applicable changes.

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